Pete Trimmer

Club Competitions Manager Detailed Tasks List

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Refer also to the Club Competitions Manager tasks. These are the detailed notes and task list.

Information on arranging draws may be found in the Croquet England Regulations for Tournaments.

Summer Competitions: Planning

Invite entries and complete competition draws (February/March) with play starting by mid-April
Complete Schedule for deadlines for each element (Block / each round of KO) such that there is roughly the same amount of time to be played for each game
- To avoid a peak in lawn demand, ensure that as far as possible competitions have a spread of deadlines for the completion of Block games
Complete Draw - All Draws are random with the following exceptions, B-Level, C-Level and GC Level, which are seeded
- American draw should have a roughly even spread of Handicaps in each block
- Draws are adjusted so that Married Couples / Partners are not paired in the same Block or the first round of a KO
Send an email to all participants of each competition to inform them that the draw has been made, with instructions on how to enter their results

Ensure integrity of published results: protect spreadsheet calculations from user edits
Where requests for Late entry are made, decide on whether these will be permitted depending on the level of distortion to the competition (i.e. does it make the existing Block too large)
- Late entry for Draw and Process is not recommended
Monitor the progress of Block / KO games against deadlines as appropriate
Adjudicate requests from members for a deadline extension
- The rule that has been applied is that for Block games extensions are never granted, for KO then there is more flexibility as there is a shorter window in which to arrange games. There is less flexibility later in the season as all games need to be completed by Finals Weekend
When closing a block: adjudicate requests from members for walkover credits under Rule 7 and check for any annulments under Rule 8
Answer queries from members as required
For competitions with Blocks followed by Knockout. When the Blocks have been completed, calculate the players who have qualified for the Knockout, enter the Results in the spreadsheet and inform players of the draw

Liaise with hoop setting manager requirements for the weekend
Ensure finalists play at Finals Weekend subject to any constraints such as half lawns
Complete the finals schedule, allocate Lawns, and inform club members of the schedule
- As far as possible ensure that events with the most interest to spectators (GC, American and One-Ball) are scheduled for around teatime
On each Finals Weekend morning, ensure worm casts are cleared, hoops are set firmly, corner flags are positioned, check lawns for damage and take a paper copy of the schedule to be attached to a portable noticeboard
Adjust allocation of Lawns and schedule depending on how quickly other games are completed

Liaise with the Committee in designing and managing any winter competitions
In all club competitions, the Committee will, if necessary, act as arbitrator and final decision-maker in any dispute.

For more information, please email Chris Frew, who will be happy to help.